AEX Convention Services

Outsourcing in Clinical Trials Southern California 2026 (14th Annual)

Hyatt Regency La Jolla
September 14 - 16, 2026

Welcome to your exhibitor service center. Please review the important dates, show schedule, shipping information, and booth details below to help prepare for a smooth and successful event.

Need Assistance?
Review the event information below, then use the event menu to access products, services, shipping, and support details.
Important Dates
Discount Deadline Friday, September 4, 2026
Advance Warehouse Receiving Dates Monday, August 10, 2026 - Monday, September 7, 2026
Show Site Receiving Dates Direct shipments will not be accepted at the venue. Please send all shipments to the advanced warehouse.
Pricing Reminder Be sure to order by the discount deadline to ensure the discount pricing. All products ordered after the deadline will be priced at the regular rate.
Show Schedule

Exhibitor Move-In

Monday, September 14, 2026 1:00PM-7:00PM

Exhibit Hours

Tuesday, September 15, 2026 7:30AM-7:00PM
Wednesday, September 16, 2026 8:00AM-4:00PM

Exhibitor Move-Out

Wednesday, September 16, 2026 4:00PM-8:00PM
Move-Out Note
All carriers must check in at the Hyatt Regency La Jolla Hotel, not the advanced warehouse, no later than 6:00PM on Wednesday, September 16, 2026, or freight will be shipped via LibertyCFS NV Inc.'s terms, Seven business day standard ground service, at exhibitor expense. Complete an Outbound MHA form under the "Outbound/Shipping" category for all outbound shipments to provide your designated carrier and shipping instructions.
Provided Booth Equipment

Booth Information

Choose one of these packages from the "Booth Packages" dropdown menu under "Products & Services" to include with your booth:

     Full size booth: 10’ wide x 8’ deep
     Provided by the organizer:
     1 x table (6’ x 30”)
     2 x chairs 

     Mini booth: 5’ wide x 8’ deep
     Provided by the organizer:
     1 x high table (30” round and 36” height)
     2 x high stools 

Show Colors

Carpet Color: Exhibit Hall is carpeted

Shipping Information

Advance Shipments

14th Annual Outsourcing in Clinical Trials Southern California 2026
c/o LibertyCFS c/o AEX Convention Services
Exhibiting Company Name and Booth #
12055 Tech Center Dr
Poway, CA 92064

Additional Advance Shipment Information

Shipments should arrive between Monday, August 10, 2026 and Monday, September 7, 2026.

Please print the advance shipment labels by clicking on Material Handling & Shipping in the submenu bar.

 Advance warehouse receiving hours are Monday - Friday: 9:00 AM to 3:00 PM.

Freight received at the Advance Warehouse after the published deadline will be charged an additional 50% per cwt surcharge.

Direct Shipments

Direct shipments will not be accepted at the venue. Please send all shipments to the advanced warehouse.

Need Assistance?

Please contact Exhibitor Services for show information, questions, or scheduling.

AEX Services
orders@aexservices.com
609-272-1600